Why do you have to manage your time?
Many people try to control themselves thoroughly but fail every time. People who ran schedule well finally have trouble managing their time as burnout comes at some point and the plan gets twisted.
Some people would ask me why I can do so much without burnout and manage my time thoroughly.
I've also failed to manage my time several times. However, I succeeded in solving this problem in a more straightforward way than I thought. It is asking for myself.
Why do I have to manage my time?
I want to change this question specifically and ask it like this.
Do you have clear and powerful motives and goals enough to change this clenched lifestyle I've lived in to control my time thoroughly?
Managing time in a life where goals are unclear and unmotivated is fundamentally problematic and doomed to failure.
If you've ever failed to manage your time, I think it's highly likely that there wasn't enough reason to manage your time.
From now on, 3's laws, discretionary learning models, AUD, and Block Type Schedule, which I will introduce as my goal setting and time management methods, are still in use and can be fully applied not only to self-development but also to project management and various decision-making situations.
[3's law - Definition Step] What I have to do and what I want to do
The first three laws are three seconds, three minutes, and three hours in stages that define what I need to do and what I want to do.
It cannot be 100 per cent ideal. It is essential to set goals that can meet reality halfway.
You have to organize what you have to do and what you want to do in the form of a list.
3 seconds, 3 minutes
Think about as many things as you can that you have to do and want to do. If you are sure what you usually do or want to do, it will come to mind in 3 seconds. Otherwise, it will take about 3 minutes because you need more time to think.
You don't have to spend much time making a list. Because the longer it takes, the more likely it is not that eager.
What to do
Working as a J2KB Leader
SHIFT People Crew and JunctionX Seoul 2021 Organizer
What I want to do
Study the knowledge needed for startup management
Operating a Personal Newsletter Page
I did not write much in the example, but I try to write as much as possible.
Now, let's answer each of the questions below that you put on the list. The answer format is free, and each answer is organized in keyword format as much as possible.
What to Do & Questions & Answers
[Satisfact] Do you like to have to?
[Risk] (Like) What would it be if you hated it one day?
[Learn] (Hate) What do you think you can learn from it?
Example) Working as a J2KB leader
[Satisfact] Do you like to have to?I like it.
[Reason] Why?I have an environment where I can freely challenge myself to realize the value I always wanted. I can also grow independently by combining the knowledge I learn (an environment that I can challenge, value realization, learning utilization, growth).
[Risk] What would it be if I hated it one day? If I can't create the value I want, I might hate it. (Value not feasible)
[Learn] (Hate it) But what do you think you can learn from it? (Skip because I like what I'm doing)
Satisfaction asks me if you like what you have to do or not and clarifies why in reason.
The important thing here is Risk and Learn. As I will elaborate below, Risk should always be mindful of reducing unnecessary feelings or time consumption when your plan has messed up.
In Learn's case, no matter how much you hate it, there must be something you can learn from it. You need a mindset to learn something if you have to do it. You can't do what you want to do forever.
What I want to do & Questions & Answers
[Goal] What do you want to gain from what you want to do?
[Risk] What would it be if you gave it up?
[Learn] What can you learn from this?
Example) Study knowledge required for startup management
[Goal] What do you want to gain from what you want to do? Someday, I'd like to establish a global startup to consistently present and solve new problems that I don't recognize or solve problems in the world (startup, problem-solving, problem creation).
[Reason] Why? When I return to school after serving in the military, I want to realize my ideas and create various experiences and values with people through startups. And through this, I want to continue to grow (startup, people, beliefs, values, knowledge, learning, growth) without stopping learning.
[Risk] What would it be if I gave it up? I think I can give up if I no longer feel attracted to what I tried to do through a startup or join a company that creates the value I want. (loss of goal/motivation, entering a joint value-seeking company)
[Learn] What can you learn from this? The variety of knowledge required to run an IT startup (startup, management, programming, design, marketing, accounting, data analysis, methodology, leadership, communication, Etc.)
As I said earlier in the article, Goal set the purpose as the first question because it is essential to set goals. Even if you can answer only the first question correctly, you can quickly write down Reason and Learn.
Reason can write down why you got the goal. Reason for writing reason is not just a one-dimensional goal, but to make the plan more specific. Reason is also significant because it can be strong motivation in itself.
Risk is one of the things that many people miss out on planning. Some of the people who initially set their goals triumphantly have a groundless positive mind that I will not give up. But no matter what you do, there's a risk. Please define the risk factor that you're going to give up on your goal. It will reduce emotional consumption, such as burnout, scepticism, and frustration, and reduce the time it takes to start over.
Answers to Learn will help you refine your goals later by writing down what you need to learn or want to learn to achieve your goal on your own. If you're in a situation where you don't have enough knowledge of your dream, write to the best of your ability.
Answer the questions in this way, and you will know what short-term or long-term goals can be.
Answering the questions above, if you can't think of Jason well, you'll boldly give up and move on.
Now, if you sort the answers by keywords, there will be overlapping keywords. Make a final list by selecting one to three things from the list and one to three things you want to do so that keywords overlap as much as possible. The reason for recommending common keyword choices is that synergy effects occur like a good combination of cards, well-coordinated team members, and matching fashion.
[3's law - Preparation Step] Preparing for a marathon with myself
The second step of 3's law consists of 3 days(1) and 3 days(2) to prepare a marathon against me.
If it is simply a short-term plan for a day or a week, it is uncommon to prepare for a long time.
But the decision-making and preparation process you make now can probably change your whole life.
The more thorough you prepare, the longer you will sustain your motivation and passion for the goal.
The final setlist, now this is your set goal for the future. The first three days are the time to gather information to achieve a goal. The data to be collected will vary from case to case, but usually, the following examples are common (lectures, books, certificates, necessary abilities, specifications, Etc).
My recommendation is to ask who is already on the road. Do you dare to judge for yourself whether the information you have obtained by searching is good information or not? Mentors are likely to know already which methods are efficient and sure to achieve the goals. Even if there are no acquaintances who can be mentors, there are various ways to find mentors. You should actively use the Internet and social media, such as writing comments, sending emails, uploading posts and contacting mentors in Facebook groups.
It is time to plan based on the information collected so far. You can freely make your curriculum or roadmap according to your style or just make a planner.
In my case, I made my one-year curriculum as follows.
IT Business Entrepreneur + WEB/APP Development
Agile Project Manager
Excel Skills for Business Specialization(Macquarie University - Coursera) 1
Project Management & Other Tools for Career Development Specialization(UCI - Coursera) 2
Spreadsheets for Beginners using Google Sheets(Coursera Project Network) 3
Project Management Principles and Practices Specialization(UCI - Coursera) 4
Introduction to Project Management with ClickUp(Coursera Project Network) 5
Create Informative Presentations with Google Slides(Coursera Project Network) 6
Agile Project Manager (IT)
Agile Development Specialization(University of Virginia - Coursera) 7
One-time digital marketing (BoostCourse) 1-2
Digital Marketing Specialization(University of Illinois - Coursera) 2-2
Getting Started with UX/UI: UX Concept (Infearn) 1 (In Progress)
Getting Started with UX/UI: Planning UX Services (Infearn) 2
Getting Started with UX/UI: UI Design (Infearn) 3
Getting Started with UX/UI: Figma Introductory (Infearn) 4
Google UX Design Professional Certificate(Google - Coursera) 5
Leadership & Communication
Organizational Leadership Specialization(Northwestern University - Coursera) 1
English for Business and Entrepreneurship(University of Pennsylvania - Coursera) 2
Business English Communication Skills Specialization(University of Washington) 3
Improving Leadership & Governance in Nonprofit Organizations Specialization(University at Buffalo & The State University of New York - Coursera) 4
WEB & APP Development
HTML/CSS (BoostCourse) 1 for non-major (in progress)
Web UI (BoostCourse) 3-1
Easily learned Java (BoostCourse) 3-2
Web Backend (BoostCourse) 4
Web Programming (BoostCourse) 5
Kotlin Programming Basics 1 & 2 (BoostCourse) 6
Android Programming (BoostCourse) 7
Swift Basic for iOS Programming (BoostCourse) 8
iOS Programming (BoostCourse) 9
Google Analytics Academy 1-1
Startup & Business
Why start a business and how? (Edwith - UNIST) 1
Easy to Know Startup Finance (Edwith - KOOC) 2
Design Thinking and Global Start-up (Edwith- KOOC) 3
3 + 5 (WEB & APP Development + UX/UI)
2 + 6 (Marketing + Data Analysis)
1 + 4 + 7 (Agile Project Manager + Leadership & Communication + Startup & Business)
→ General Programming Knowledge + Project Design/Project Management/Marketing Skills + Business/Account Knowledge
The only important thing to keep here is that you need to plan on your allocable resources.
You have to decide how much time you can allocate to the job a week, a month.
And when planning, always set it lower than the maximum resource you thought.
None of the plans goes 100% as planned. You may have a sudden appointment with your family, acquaintances, and friends, or you may have an emergency meeting due to an issue at the company. It is a wise choice to plan with leeway, considering all the circumstances that could happen.
Once you've gone to the 3's law preparation step, you've made a life-changing decision in about a week.
Now proceed as planned and move on to the next 3's law.
[3's law - Execution and Evaluation Step]
After proceeding as planned, you should check the current situation on your own when time has passed.
I do a three-week evaluation when I first implemented the 3's law and check it every three months.
The habit of regularly checking the current situation is essential. You need to check whether you're going in the direction you initially set, whether you're doing as well as you've assigned resources, and how Goal, Reason, Risk, and Learn are currently going, and feedback to track my goals effectively.
3 weeks have passed since the plan has set and implemented, and in most cases, it will fall under one of the following circumstances:
It's going according to plan, and you're enjoying it with interest and satisfaction.
It's not going as planned, but it's exciting.
It goes as planned, but it's not exciting and fun.
It doesn't go as planned, and it's neither interesting nor funny.
Situation number 1 is the best, and we can proceed as initially planned.
In the case of number 2, the timing has come to add efficiency to the plan, and I would like to introduce 3 tips on organizing goals and managing time.
1. Roger Rossner's Discretionary Leadership variant, Discretionary Learning Model
Roger Rosner is Apple's vice president of applications. I've created and used a Bridge Skill model that transforms his Discretionary Leadership Model (also called Bridge Skill because I think it looks like a bridge).
It would take much less time to understand to show my model than to prolong the explanation.
To explain my Discretionary Learning model is as follows.
Main Active Skill: The main knowledge needed to achieve the goal and practical skills are important.
Main Passive Skill: It is the main knowledge required to achieve the goal, and it is essential to understand the theory.
Sub Active Skill: Sub-knowledge and practical skills are needed to help achieve the goal.
Sub Passive Skill: It is sub-knowledge that will help achieve the goal, and it is essential to understand the theory.
Here, Main Passive Skill assists Main Active Skill, and Sub Passive Skill assists Sub Active Skill.
Sub Active Skill is an auxiliary form of Main Active Skill. It is why I said it would be good to have a common keyword in the three-law definition stage. If your goals overlap, you can create a good synergy effect like my Discretionary Learning Model.
Drawing this Discretionary Learning Model model will clearly define what goals you need to focus on and where you should allocate more resources to your plan.
2. Clear meaningless habits and filter information, AUD
As the days go by, the Internet and social media are overgrowing and more people are coming in.
As a result, the amount of information is naturally increasing, and you receive much useless information.
This information continues to flow from anywhere we want or don't want. And from that, we have a meaningless habit unknowingly. For example, as follows.
Refresh Facebook, Instagram feeds with no reason
Watch YouTube Shorts, TikTok, Instagram Reels constantly flip-flops to the side
Go in once you get a notification
Open all emails that mostly contain content that you don't need
Habitually staying at webtoons platforms or Netflix
There will be more than that. These habits all eat away at our time and turn precious time into Junk. Fortunately, the way to fix it is effortless.
Do these three things in order. All mute, turn off all useless notifications first.
Still, if you habitually come and go in and out of certain content or services, unsubscribe or cancel regular payments.
If this doesn't work, you have no choice but to delete it.
If you install it again after deleting it, it's just a weak will for cell phone addiction.
People with no discipline can't achieve their desired goals, so I hope you work hard to improve your discipline.
3. Flexible yet robust schedule management, Block Type Schedule
If you look at the plans and timetables made by people around you, you can see quite many people setting them closely in minutes or hours.
It would be great to keep it as you set it up, but things you can't control will happen at least once because of various things, which will ruin the entire plan and schedule.
So I use a block schedule.
Before introducing the block schedule, I use Notion. I've never used any other tool before, but by my standards, Notion is an outstanding tool, so I recommend it to people who haven't used it yet.
I make 3 tables to see at a glance, which you can make according to individual preferences.
In my case, on the first table, I create groups called To Do and make 'Someday To Do', 'In a Month' and 'In Next Week' boards. Lastly, record everything I have to do and want to do.
The second table is the Weekdays table. Make boards from Monday to Friday. And bring things from the To Do table for this weekday.
The third table is the Weekend table. Just like the Weekdays table, you can bring things to do this weekend from the To Do table.
Quick-witted people will already know.
Yes, the block schedule I'm planning about is what you see in the picture called a block.
But isn't it that different if it's just like this? So I have a few more rules on my block schedule.
Fixed & Flexible: Repeated blocks are fixed, and the other blocks are flexible. Fixed, for example, going to and from school, commuting, gatherings, and sleep, Etc.
No Time, Yes Date: I don't decide how many hours. Only set the date. I know you can't keep it even if you set the time. However, the deadline must be determined.
Set Priority: Decide in advance what you should do first and what you can do later. And put your schedule accordingly.
Maximum Block Per Day: It is the most important rule. Determines the number of blocks a day that are affordable, including both Fixed and Flexible. And always schedule less than the maximum number. If you do not follow this rule, block-type schedules will not be 100% utilized. In my case, there are up to four blocks on weekdays and up to six blocks on weekends.
You can now create blocks and manage your schedule according to the rules above. If the block you were supposed to do today is impossible to proceed with due to a sudden different plan, you can drag and drop the block to a day when the priority is not high. Since I schedule less than the number of blocks I can handle, I can take it leisurely even if something else happens.
Now we're going to talk again about the 3's law, the evaluation step in 3 week.
Most of the cases occur because number 3 and 4 are different from what you thought.
In this case, you can begin with the redefine step using the law of 3.
It's been 3 months since we went ahead as planned.
By this time, you will finish the short-term goal, and the long-term goal is just beginning.
The rule of 3 months is to self-evaluate and repeat this every three months.
You can check whether you are proceeding well according to the schedule, the reason, if not, and whether you should implement the 3's law from the first step.
The 3's law, Discretionary Learning Model, AUD, and Block Type Schedule described in this article may not be the answer depending on the person.
I want you to try my way, and customize it in a way that suits you, and try various methods.
Anyone can do it, just not try yet.
Made with 💕 and Oopy